Privacy Policy

Privacy Policy for Cub Scout Pack 101 – Roane County, TN

Effective Date: August 12, 2025

1. Introduction

Welcome to Cub Scout Pack 101 of Roane County, Tennessee ("the Pack," "we," "us," "our"). We are committed to protecting the privacy and security of our members, families, volunteers, and website visitors. This Privacy Policy explains how we collect, use, share, and protect information gathered through our official website cubpack101.com and other digital communications.

This policy is designed to be transparent and to comply with the principles of Scouting America and applicable privacy laws, with special attention given to the protection of minors' information.

2. Information We Collect

We may collect information from you in the following ways:

A. Personally Identifiable Information (PII) you voluntarily provide: This is information that can be used to identify you or your child. We only collect this information when you voluntarily provide it to us, such as when you:

• Fill out a "Contact Us" form.

• Register for Pack events, activities, or campouts.

• Sign up for an email newsletter.

• Make a payment for dues or event fees.

• Submit other forms.

The PII we may collect includes:

• Parent/Guardian Information: Name, address, email address, phone number.

• Scout Information: Name, date of birth, grade level, den assignment.

• Payment Information: When you pay dues or fees online, you will be directed to a secure third-party payment processor (e.g., PayPal, Square, Stripe). Pack 101 does not collect, process, or store your credit card or bank account information. We only receive confirmation of your payment from the processor.

• Health and Medical Information: For specific events like campouts, we may need to collect allergy or medical information via secure, access-controlled forms to ensure the safety of our Scouts. This information is treated with the highest level of confidentiality.

B. Non-Personally Identifiable Information collected automatically: When you visit our website, our server may automatically collect standard data, such as:

• Your IP address.

• The type of browser and operating system you are using.

• The date and time of your visit.

• The pages you visited on our site. This data is used in aggregate form to help us analyze website traffic and improve our site's performance. It is not linked to any PII.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To Operate the Pack: To manage rosters, organize dens, and conduct official Pack business.

• To Communicate With You: To send newsletters, event reminders, safety updates, and other important Pack communications.

• To Process Registrations and Payments: To manage sign-ups for events and to process annual dues or activity fees.

• For Safety and Emergencies: To have necessary contact and medical information on hand during Pack activities.

• To Comply with BSA Policies: To share necessary registration data with the Boy Scouts of America and our local council (Great Smoky Mountain Council).

• To Improve Our Website: To understand how our website is used and make it more effective.

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information. We will only share your information in the following limited circumstances:

• With Pack Leadership: Information is shared with authorized Pack leaders (e.g., Cubmaster, Committee Chair, Den Leaders) on a strict, need-to-know basis to perform their duties.

• Scouting America: We are required to share registration information with the Scouting America national organization and our local council for official membership purposes.

• Third-Party Service Providers: We may use third-party services for website hosting, email distribution, and payment processing. These providers are only given the information necessary to perform their service and are contractually obligated to protect your data.

• As Required by Law: We will disclose personal information if we are required to do so by law, subpoena, or other legal process.

5. Children's Privacy (COPPA)

Protecting the privacy of children is especially important. Our website is intended for use by parents, guardians, and adult leaders.

• We do not knowingly collect Personally Identifiable Information from children under the age of 13 without verifiable parental consent.

• If we learn that we have collected PII from a child under 13 without such consent, we will take steps to delete that information as quickly as possible.

• If you believe your child has provided us with PII without your consent, please contact us immediately using the information below.

6. Photos and Videos

Cub Scout Pack 101 frequently takes photographs and videos of Scouts and their families participating in Pack activities. These images may be used for:

• Sharing on our private, members-only social media groups.

• Displaying on our public website to promote the Pack and share our activities.

• Use in newsletters or local community publications.

We will not post a Scout’s full name with their image without specific, written parental consent. If you do not want your child's image used, please notify the Cubmaster or Committee Chair in writing. We will make every reasonable effort to honor your request.

7. Data Security

We use reasonable administrative, technical, and physical security measures to protect your information. Our website uses Secure Sockets Layer (SSL) technology to encrypt data transmitted to and from the site. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee its absolute security.

8. Your Rights and Choices

You have the right to:

• Review the personal information we have collected from you.

• Request that we correct or update any of your personal information.

• Request that we delete your personal information from our active records.

To make such a request, please contact us using the information below.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on this page and update the "Effective Date" at the top. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Cub Scout Pack 101 Webmaster Email: pack101.web@gmail.com